Privacy Policy

1. Introduction

This Privacy Policy explains how RepLogic Inc. (“we”, “our”, or “us”) collects, uses, and protects personal information when you use our gym management software and related services (the “Services”). By using our Services, you agree to the terms of this Privacy Policy.

2. Information We Collect

2.1 Information Provided by Gym Owners

• Business name, contact details, and billing information
• Configuration data required to set up and operate the gym account
• Optional integrations chosen by the gym owner (e.g., Google services)

2.2 Information Provided by Gym Members

• Full name, email address, phone number, emergency contact details
• Membership details
• Payment history (we do not store full credit card numbers; payments are handled by third-party processors such as Stripe)

2.3 Automatically Collected Information

• Log data (IP address, device type, browser information)
• Usage analytics to improve app performance

We do not collect unnecessary personal data or track users for advertising purposes.

3. How We Use Personal Information

We use collected information to:

• Provide and operate the gym management platform
• Facilitate member logins, bookings, and communications
• Support payment processing and billing
• Maintain and improve our Services
• Provide customer support

4. Sharing of Personal Information

4.1 We Do Not Share or Sell Personal Data

We do not share, sell, rent, or otherwise disclose personal information to any third parties for marketing or unrelated business purposes.

4.2 Gym Owner Integrations

Gym owners may choose to connect third-party tools, including advertising platforms such as Google Ads (AdWords). In those cases:

• The gym owner is responsible for enabling, managing, and complying with any third-party integrations.
• We do not transmit or share member personal information with Google or advertising platforms on our own initiative.
• Some anonymized or aggregated usage data may be shared only if the gym owner explicitly configures such an integration.

We do not control how third-party platforms use data provided through these integrations. Gym owners should review those services’ privacy policies before connecting them.

5. Data Security

We use industry-standard security measures to protect personal information, including:

• Encrypted data transmission (HTTPS)
• Secure authentication and access controls
• Regular security audits and monitoring

No method of transmission over the internet is 100% secure, but we take reasonable steps to protect user data.

6. Data Retention

We retain personal information only as long as necessary to:

• Provide our Services
• Comply with legal obligations
• Resolve disputes and enforce our agreements

Gym owners may request deletion of their account and associated data at any time by contacting us (see the Contact section).

7. Member Data and Gym Owner Responsibility

Gym owners act as the primary controllers of their members’ data. We are a service provider that processes data on behalf of the gym. Gym owners are responsible for:

• Collecting appropriate consents from members
• Responding to member data requests (e.g., corrections, deletions)
• Ensuring compliance with applicable privacy laws

We will support gym owners in fulfilling these obligations where possible.

8. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access your personal information
• Correct inaccuracies
• Request deletion
• Restrict processing
• Request data portability

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted here with an updated “Last Updated” date. Continued use of our Services constitutes acceptance of the revised policy.

11. Contact Us

If you have questions about this Privacy Policy, contact us: